Practice 06
Post-Award & Performance Advisory
Administrative and financial controls for contract startup, billing, subcontractors, reporting, and closeout.
Overview
Winning the contract is only the beginning.
Contractors must then manage mobilization, documentation, billing, subcontractors, changes, cash flow, reporting, and closeout while continuing to perform the work.
Auctaris helps build the administrative and financial controls needed to manage government contracts more effectively.
Who This Is For
This service is appropriate for:
- Companies receiving their first government award
- Rapidly growing contractors
- Construction contractors
- Firms with weak project controls
- Companies struggling with billing or receivables
- Contractors managing multiple government projects
What We Do
Contract Startup
We can help organize:
- Award documentation
- Deliverable requirements
- Billing requirements
- Reporting obligations
- Insurance and bonding
- Subcontractor documentation
- Administrative responsibilities
Contract Administration
Support may include systems for:
- Correspondence and notices
- Deliverables
- Amendments and modifications
- Change orders
- Invoices and records
- Subcontractor documentation
Billing & Invoicing
We can help establish workflows around:
- Invoice schedules
- Pay applications
- Supporting documents
- Billing tracking
- Retainage
- Receivable monitoring
Project Financial Controls
We can help management track:
- Original contract
- Approved changes
- Committed costs and actual costs
- Billings and cash received
- Cost to complete
- Projected margin
- WIP
Subcontractor Administration & Closeout
Potential support includes:
- Contract documentation and insurance tracking
- Invoice and change-order tracking
- Payment documentation and compliance tracking
- Final billing, warranties, and releases
- Outstanding documentation and closeout requirements
- Final administrative files
What You Receive / Typical Deliverables
Depending on engagement:
- Startup checklist
- Contract-administration tracker
- Billing workflow
- Invoice tracker
- WIP report
- Project dashboard
- Subcontractor tracker
- Change-order log
- Cash-flow report
- Closeout checklist
What You Are Paying For
You are paying for better management visibility and stronger administrative and financial control over the contract. The purpose is to help management answer questions such as:
- Where does the project stand?
- How much has been billed?
- How much has been collected?
- What remains committed?
- What is the expected cost to complete?
- Are changes properly documented?
- Are subcontractor obligations tracked?
- What administrative items remain outstanding?
How the Engagement Works
- 1
Award Review
We review the awarded contract, its deliverables, reporting obligations, and billing requirements.
- 2
Startup Setup
We organize documentation and establish the administrative structure for the project.
- 3
Controls Implementation
We put billing workflows, financial tracking, and subcontractor administration in place.
- 4
Ongoing Reporting
If requested, we maintain WIP, cash-flow, and change-order reporting during performance.
- 5
Closeout
We organize final billing, releases, and remaining administrative requirements.
What Is Not Included / What We Do Not Guarantee
Auctaris does not replace:
- The client's project manager
- Superintendent
- Attorney
- CPA
- Bonding company
- Contracting officer
Unless specifically included in the engagement, responsibility for contract performance remains with the contractor.
Pricing / Engagement Type
- Post-Award Advisory
- Custom Engagement
- Ongoing GovCon Advisory
- Monthly Retainer
Pricing varies based on company readiness, opportunity complexity, solicitation requirements, timelines, and scope. Scope depends on contract volume, reporting requirements, and the level of ongoing support requested.
Strengthen My Contract Performance
Tell us where your business stands today. We will confirm scope and pricing in writing before any work begins.